Virginia · Official-source organizer
Use this official-source checklist to choose the Virginia DD or CCC Plus path, document intake, and keep every assessment, notice, and next action together.
Free includes five saved tasks and one document. No card required.
Step 1
Virginia groups its Medicaid HCBS pathways into three Developmental Disability waivers and the CCC Plus waiver. DD waivers serve people with developmental disabilities; CCC Plus serves older adults and people with physical disabilities, chronic illness, or substantial skilled-nursing needs. Confirm the pathway with the administering agency before starting intake.
Verify with the official source ↗Step 2
The first DD-waiver step is an intake with the Community Services Board or Behavioral Health Authority serving the applicant's locality. Ask for a DD eligibility screening and record the date, staff member, and documents requested.
Verify with the official source ↗Step 3
The local board documents developmental-disability eligibility and functional support needs. Virginia uses the VIDES process for eligibility and a Supports Intensity Scale assessment for nearly everyone receiving DD waiver services. Keep copies of evaluations and every assessment notice.
Verify with the official source ↗Step 4
Virginia's DD waivers have a waiting list and slots are assigned by urgency of need. Ask the support coordinator to confirm the applicant's priority category, contact information, and what must be updated when circumstances change.
Verify with the official source ↗Step 5
Request a Long-Term Services and Supports screening through the local Department of Social Services. A community screening team assesses whether the applicant meets the level-of-care pathway; a hospital discharge planner can arrange screening for someone who is hospitalized.
Verify with the official source ↗Step 6
CCC Plus services require Medicaid eligibility. Virginia lists online, telephone, and local-social-services application routes. Save the application confirmation and any request for the long-term-services Appendix D.
Verify with the official source ↗Step 7
List the diagnosis and evaluation records, functional assessments, Medicaid notices, proof of identity and residency, and correspondence the agency requests. This is an organizer list—not a promise that any document proves eligibility.
Verify with the official source ↗Step 8
Keep the sent date, received date, contact person, outcome, and next action for each agency communication. Follow the deadline printed on any Virginia notice and use the appeal instructions on that notice if you disagree with a decision.
Verify with the official source ↗Open the checklist free. Upgrade only when you need the full document vault, detailed task tracking, call history, and email reminders.
Start my Virginia organizerLast reviewed by WaiverPath: September 3, 2026.
WaiverPath is not a government agency, law firm, Medicaid provider, or benefits advisor. We help you organize information, documents, and follow-up tasks. Always verify requirements with the official agency or a qualified professional.
