The process varies by state, but these nine steps cover what most TEFRA programs require. Confirm with your state Medicaid agency before submitting — forms and timelines change.
Step 1
Confirm your state offers TEFRA
Not every state adopted the TEFRA Medicaid option. Call your state Medicaid agency or visit the agency website to confirm the program exists and whether applications are currently open. If your state does not have TEFRA, ask about the Medically Needy pathway or HCBS waivers for children.
Step 2
Verify your child meets the eligibility criteria
Three criteria must be met: (1) the child is under 18, (2) a physician can certify the child needs institutional-level care (nursing facility, ICF, or hospital level), and (3) providing care at home is cost-effective. Review these with your child's specialist before beginning paperwork.
Step 3
Request the current state application packet
Application forms change. Contact your state Medicaid agency directly to get the current packet — do not rely on older forms downloaded from unofficial sites. In Georgia, the DCH portal (launched April 2026) accepts uploads and tracks status. Other states mail or fax packets.
Step 4
Gather physician documentation
Most states require a physician-signed application form, a level-of-care certification form, and a cost-effectiveness form. In Georgia: DMA-6(A), DMA-706, and DMA-704. Physician signatures typically have 90-day validity — coordinate timing so nothing expires before submission.
Step 5
Complete the Medicaid application
Fill in the state Medicaid application for your child only (parent information is collected but income/assets are not counted under TEFRA). Attach or upload required physician forms and any supporting medical records your state requests.
Step 6
Arrange the independent level-of-care evaluation
The state's contracted review organization (not your child's physician) performs the formal level-of-care determination. In Georgia, Alliant Health Solutions conducts this review. Submit medical documentation to the review contractor per their instructions and keep copies of everything sent.
Step 7
Submit the full packet and confirm receipt
Send your completed application and all attachments via your state's accepted method (portal upload, certified mail, fax). Get a submission confirmation number or delivery receipt. In Georgia, the intake team is in Norcross — call to confirm receipt if you do not get written acknowledgment within 5 business days.
Step 8
Track status and respond promptly to requests
States may request additional documentation during review. Respond within the timeframe stated in their request — missing a deadline can result in denial. Log every call and correspondence with date, contact name, and what was said. Use the state portal or contact the intake office to check status.
Step 9
Prepare for the coverage decision
If approved: confirm the effective date, what services are covered, and whether any other Medicaid categories apply. If denied: the denial letter must state the reason and the appeal deadline. You have the right to a fair hearing — file an appeal if the denial seems incorrect.